Newcastle Legal & Conveyancing is a growing, modern law firm with a team currently of 7 lawyers, 2 conveyancers and a paralegal practicing in property law, family law, wills & estates, company & commercial law, civil litigation and criminal law.

But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you will feel a part of our friendly and inclusive workplace. We’ll value you for who you are and what you bring. We support each other and aim to make a real difference to our clients.

We enjoy a weekly staff lunch and a fully stocked kitchen. Our beautiful offices are on Beaumont Street, Hamilton, close to the train station with free all-day parking just around the corner. There are endless coffee and lunch options close by.

About the Role

We are looking for an office all-rounder to be one the primary face of our practice working with our practice manager, including taking calls and fielding client inquiries, making appointments and performing various administrative tasks.

A typical day may include:

- handling incoming enquiries, assessing and directing phone calls;

- making appointments and managing calendars;

- greeting clients with a professional and friendly demeanour;

- managing incoming and outgoing mail, handling post;

- opening/closing files;

- preparation and issuing of invoices;

- stock control and ordering of stationery and kitchen supplies;

- administrative tasks including scanning, photocopying and filing;





- typing documents and proofreading;

- performing conflict checks and data entry;

- maintaining a tidy reception and meeting rooms; and

- general secretarial and administrative support to the team as required.

About You
To be successful in this role, you will have:

- initiative and enjoy a good level of autonomy in your work;

- excellent communication and interpersonal skills;

- strong organisational skills and attention to detail;

- professional presentation;

- ability to multitask and excellent time management skills;

- proficiency in Microsoft Office; and

- ability to maintain confidentiality of sensitive information.

This role involves assisting in the coordination of our team to make everyone’s day run a little smoother. To thrive in this position, you will be the style of person who is genuinely happy to say yes to reasonable requests from colleagues and anticipate what else your role could do to support our team.

Prior legal practice experience and familiarity with LEAP software is preferred but not essential. A proven track record working in an office environment is required.

Applications from University and PLT students will not be considered for this role.

Apply Now

Please apply via SEEK / Indeed or email your resume including referees to our Practice Manager, Emily Griffith, along with a cover letter outlining your relevant experience and skills that align with this position to egr••••••@nlegal.com.au

All applications are confidential.

📌 Receptionist & Administrator (Hamilton)
🏢 Newcastle Legal
📍 Hamilton