11 Jan
Vic commercial flooring
Coburg North
Position: Flooring Sales & Operations Assistant
Location: Coburg North
Salary: $60,000–$70,000 + Super
Type: Full time
Industry: Flooring / Construction / Trade Services
Responsibilities
Sales & Pipeline Support
- Distribute all incoming leads to the correct sales team members/ project managers
- Track and report weekly sales KPIs
- Update CRM and maintain a clean sales/jobs pipeline
- Follow up overdue quotes and outstanding tasks
- Assist with quote preparation and data entry
Operations Support
- Assist with job scheduling and installer coordination
- Update job status and workflow boards daily
- Maintain compliance documents (SWMS, insurances, licences)
- Communicate with clients, suppliers, and installers
- Assist internal operations and job tracking systems
Accounts Support
- Send invoices
- Chase receivables via phone and email
- Track overdue accounts and payment plans
- Upload receipts, job costs, and supplier invoices
- Prepare basic financial reports (training provided)
Administrative Duties
- General office admin
- Answering calls and enquiries
- Calendar management for the Managing Director
- Email organisation and prioritisation
- File management and document control
- Prepare templates, reports, summaries, and internal documents
- Ensure all leads are distributed and entered into CRM immediately
📌 Flooring Sales & Operations Assistant (Coburg North)
🏢 Vic commercial flooring
📍 Coburg North
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