28 Nov
Rising Returns
City of Sydney
Property Acquisitions & Settlements Assistant
Location: Sydney CBD (On-site)
Employment Type: Full-time
Start: January 2026
Reports To: Founder & Principal
About Us
Rising Returns is a fast-growing, tech-enabled property buyers agency that helps investors build wealth through data-driven property acquisition across Australia.
We use smart systems, AI tools, and modern processes to deliver a seamless experience for clients — and this role plays a key part in keeping everything running smoothly.
About the Role
We’re looking for a highly organised and detail-focusedProperty Acquisitions & Settlements Assistant to support our Buyer’s Agent through every stage of the property acquisition process.
You’ll help manage documentation, coordinate stakeholders, track contract dates, and ensure each deal moves from shortlist → offer → contract → settlement without delays.
This is a hands‑on, in‑office role suited to someone who enjoys structure, precision, and working in a fast‑paced real estate workplace.
Key Responsibilities
Acquisition Support
- Assist with suburb checks, shortlists, CMAs, and rental research
- Liaise with selling agents to request and track Contracts of Sale
- Upload and organise property documents, images, and inspection videos
- Maintain due diligence checklists and templates
- Use AI tools to summarise reports and streamline admin tasks
Contract & Condition Management
- Track all key contract dates, conditions, cooling‑off periods, and milestones
- Coordinate B&P; inspections, valuations, insurance, and lender requirements
- Ensure documents are accurately named and stored
- Keep GoHighLevel and Notion updated in real time
Settlement Coordination
- Liaise with brokers,
conveyancers, solicitors, and property managers
- Prepare and send pre‑settlement checklists
- Assist with rental campaign preparation (where required)
- Ensure settlements proceed smoothly and on time
Client & Executive Support
- Prepare documents for strategy and acquisition meetings
- Draft clear and professional client emails and updates
- Assist with calendars, follow‑ups, and workflow management
- Provide general support to the Buyer’s Agent
About You
We’re looking for someone who is:
- Passionate about property and investing
- Highly organised, reliable, and detail‑oriented
- Tech‑savvy and quick to learn new systems
- Comfortable using AI tools to improve workflow
- Calm under pressure and able to manage competing deadlines
- Confident working with checklists and structured processes
- Interested in property, documentation, or real estate operations
Preferred (but not essential)
- Experience in real estate admin, sales admin, PM, or PA roles
- Understanding of contracts, B&P;, valuations, or settlements
Performance Indicators
- No missed contract milestones
- Accurate and consistent documentation
- Smooth, on‑time settlements
- Same‑day responses to key stakeholders
- Positive client feedback and efficient deal flow
Salary & Benefits
- $60,000 – $90,000 + super
- Bonuses + uncapped commission based on performance and deal flow
- Ongoing training in property, AI tools, contracts, and operations
- Opportunity to grow as the company expands
(Actual package will depend on experience.)
How to Apply
Please email your resume to:
Subject line: Property Acquisitions & Settlements Assistant — Rising Returns
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📌 Property Acquisitions & Settlements Assistant (City of Sydney)
🏢 Rising Returns
📍 City of Sydney
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