28 Nov
Grampians Health
Ballarat
Legal Services Assistant at Grampians Health
We're looking for a friendly, enthusiastic individual with great accuracy and attention to detail to join our Legal Services team as a support officer.
About The Role
The Legal Services Department (including the Freedom of Information and Medico Legal offices) is a small team headed by the General Counsel, responsible for provision and coordination of the legal services required to support Grampians Health operations. Our work includes contract review and drafting, corporate and commercial advice, general advisory work, medicolegal advice, coordination and representation of Grampians Health in courts and tribunals, and Freedom of Information services.
The Legal Support Officer will provide administrative support services to the Legal Services Department as coordinated and directed by General Counsel, lawyers and senior administrative officers to enable the efficient operation of the unit. The role will support medicolegal, FOI and corporate/commercial functions, including coordination and liaison with courts and tribunals, external law firms, Grampians Health staff, freedom of information requests, responses to general queries, and general support for the lawyers. Part‑time appointment may also be considered.
Key Responsibilities
- Receive, allocate, and respond to requests for information and legal services.
- Provide accurate, timely,
and efficient administrative support to lawyers and senior officers.
- Maintain and update departmental records and databases in line with records‑management procedures.
- Build and maintain effective working relationships with internal and external stakeholders.
- Respond promptly and professionally to enquiries, escalating issues as required.
- Maintain and update the Legal Services SharePoint to ensure information remains accurate and accessible.
- Adhere to infection control policies, procedures, and all relevant government protocols.
Skills & Experience
- Proven experience in providing administrative support in a complex office environment.
- Experience with electronic document management systems and corporate record‑keeping processes.
- Proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint, Teams).
- Previous experience in a legal practice, public hospital, or healthcare setting is essential.
- High‑level computer literacy and the ability to learn new systems quickly.
- Robust attention to detail, organisation, and time‑management skills.
Application Information
To see a full copy of the Position Description please click here.
Interested? Click APPLY or if you wish to discuss the role before applying, contact Laura Hartmann, Corporate Counsel at for a confidential discussion.
Job applications close: 12 December 2025
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📌 Legal Services Assistant (Ballarat)
🏢 Grampians Health
📍 Ballarat
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