[RLU238] | Executive Assistant, Melbourne

[RLU238] | Executive Assistant, Melbourne

22 Nov
Australian Government National Indigenous Australians Agency

22 Nov

Australian Government National Indigenous Australians Agency


Location: Melbourne

Application Closing Date: 06-Dec-2021


APS Level 4 ($71,053 - $75,988)

Employment Type

Ongoing & Non-ongoing (for an initial period of up to 18 months), Flexible working arrangements will be considered

This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the NIAA delegate.

Where a non-ongoing specified term is offered, this would be for an initial period of up to 18 months, with possibility of extension up to a maximum period of three years.

A non-ongoing offer may result in conversion to an ongoing offer of employment,

however this must occur within 12 months from the opening date of this advertisement.

The Opportunity

Day to day duties will include:

- Diary Management – organise meetings, monitor calendar for any potential clashes/ensure all responsibilities are met/anticipate and prepare required documents for specific meetings

- Monitor emails for the SES

- Answer and screen telephone calls

- Manage and ensure quality control of correspondence • Respond to minor correspondence on behalf of the SES

- Manage the workflow of the Regional (and/or) Executive area and provide administrative support to staff in a Regional Office

- Communicate with and provide advice to a range of internal/external stakeholders

- Coordinate tasks and requests for information on behalf of the Regional/Branch Manager and Executive team.

Financial Management

- Credit card reconciliation

- Other financial matters Travel and Visitor Access

- Book travel such as flights and accommodation for executive team and this may include charter flights

- Organise visitor access passes and any IT requirements for visiting SES officers and staff

- Have a current motor vehicle drivers license.

Our Ideal Candidate

Our ideal candidate will possess:

- Highly effective organisational skills, including diary management and a proven capacity to track priorities, meet deadlines and deliver results

- Professional, reliable, and the ability to work independently and manage competing priorities

- Strong communication skills, both verbal and written

- Ability to build effective working relationships and engage with a wide range of stakeholders

- An ability to anticipate internal stakeholder needs, coupled with discretion and an ability to maintain a high-level of confidentiality

- Ability to work well in team environments, sharing knowledge and skills to deliver high quality, client-focused outcomes

- Ability to remain calm and confident when under pressure

- Strong computer proficiency including Microsoft Office skills

- Understanding and application of the APS Code of Conduct and Values.

Identified Position

This position is Identified which signifies that the role has a strong involvement in issues relating to Aboriginal and Torres Strait Islander peoples.

This position is required to liaise with Aboriginal and Torres Strait Islander peoples, communities and service providers. You will require cultural competency, including:

- understanding of the issues affecting Aboriginal and/or Torres Strait Islander peoples.

- demonstrated ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples.

- demonstrated capability and commitment to continue to develop cultural competency.


To be eligible for this position you must be an Australian Citizen.

The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.

Security Clearance Required

Baseline Vetting (Protected)

Contact Officer

Anne-Marie Lynch on (03) 9606 8026 or [email protected]

Please Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one page pitch and resume.

Candidate Information Pack.docx

Candidate Information Pack.PDF

The original job offer can be found in Kit Job:

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