Department Of Justice
We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, transgender and intersex (LGBTIQ+) people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.
Talk to us about how this could work for you.
Period of Appointment
As soon as possible, up to 31 January 2022
Hours per fortnight
Part-time, 29.40 hours per fortnight
Undertake a wide range of clerical and administrative duties including the collation of a wide range of legal documentation, especially conveyancing and commercial law documents, undertake file maintenance of practitioner files, mail processing and assist in file archiving processes.
Undertake transcribing of audio recordings, preparation of correspondence and document production duties of a highly confidential nature.
Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.
Provide personal and telephone reception facilities of a high quality ensuring sensitive and confidential handling of enquiries, including attending to public inquiries, liaison with government agencies, the legal profession and other stakeholders.
Assist in diary management, file management and archiving processes.
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
1. Pre-employment checks
• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy
2. Disciplinary action in previous employment.
3. Identification check.
Download the Statement of Duties and any Associated Documents
Statement of Duties (350049) Administrative Assistant (April 2021).docx
Statement of Duties (350049) Administrative Assistant (April 2021).pdf
Information for Applicants (DOJ) Short Form Application.docx
Information for Applicants (DOJ) Short Form Application.pdf
FAQs Short Form Application.docx
FAQs Short Form Application.pdf
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.
Please note that we do not require a separate statement addressing the selection criteria.
Please apply online by clicking theblue'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4946.
For more information
Office of the Crown Solicitor - Business Support
Phone: (03) 6165 3627
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